Council recognizes that many people who attend our meeting find it a convenient place to network and to connect with colleagues from other academic, government, or industrial organizations. This informal networking has historically been an important aspect of the meeting that many of our members believe has helped further scientific progress. However, organizing competing activities (e.g. satellite sessions, scientific board meetings, or social functions) that take attendees away from the meeting site detracts from other important goals of the meeting, such as fostering an atmosphere that encourages both formal and informal scientific discourse throughout the week and providing opportunities for travel awardees, trainees, and other young scientists to interact with leaders in the field.
Therefore, Council asks that you refrain from organizing activities that take our members and meeting attendees away from the meeting site. Many of our supporting corporations and academic institutions are large organizations with many people involved in planning meetings, and we realize that sometimes people organize meetings in conflict with this policy simply because they are not aware of it.
If you are invited to attend any such functions, please help us by reminding the person issuing the invitation that this would be a violation of ACNP policy. Additionally, the ACNP name, logo, or the name of the Annual Meeting should not be used in association with any CME activity without the approval of the College. To seek permission to use the name of the College, please contact Erin Shaw (firstname.lastname@example.org), who will have your request reviewed by the appropriate committee and/or Council. If someone asks you to write a report of sessions you attend at the meeting, please let them know that publishing such a report would be a violation of this policy.
If you would like to host a small meeting during the an ACNP annual meeting, you must request approval by completing an Event Request Form and submitting to the Executive Office for approval. Please contact ACNP, email@example.com with questions.